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Conferencing


Conferencing with multiple people is easy in MobeX Web. You can even invite external participants to join.

Clicking the Conference tab will open a new browser tab and take you to the Conference settings.


 

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image.png This will open a new webpage tab and display three conference options.
Additionally, a box will appear on the right indicating that you have no scheduled meetings, unless you have already created one or been invited. image.png
Create a new conference.
Click the ‘New’ button to create your conference room. image.png

You will be given a meeting code and URL for the room, which you can copy and share to invite participants.

 

Click "create Room" then "Join" to complete setup and enter the meeting.

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You will then be taken to the meeting's Camera and Audio Settings page.

 

Clicking "Join" allows you to enter the meeting, while clicking "Leave" will take you back to the main conference page and exit the session.

 

If your camera doesn't appear, you can change your device settings here before joining.

 

You can also test your microphone using the Echo test. You should hear your own voice.

If this is your first time using the conference service, your browser may ask for permission to access your camera and microphone.
Click “Allow while visiting the site” so you won’t be asked each time.

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Once all is completed, you will join the conference room.
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Conference icons & what they do

image.png    Raise your hand.

image.png  Click again to lower the hand

image.png Chat within the meeting.

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image.png Once in the meeting, you can view the list of participants and the meeting room details.

 

The conference link URL is also shown in case you would like to share it with others.

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image.png Copy the meeting room link.

image.png Changes your view of participants.

image.png Camera on

image.png Camera off

image.png Present your screen. Choose what you would like to show (Tab, Window or Entire screen).

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image.png Leave meeting

image.png  image.png   Mute on/off



Conference settings
Meeting Settings - When you click the settings icon during a meeting, you will be presented with this screen. image.png
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 There are several settings you can adjust to ensure a smooth video conferencing experience.
Change the layout of your screen. image.png
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You have the option to adjust the maximum number of participants visible on your screen, which can be particularly helpful if you need to reduce bandwidth. The default view displays up to eight participants, but you can reduce it to as little as two.

 

Some internet connections still have limited speed and bandwidth (even these days). Reducing the number of participants visible on screen can help lower the amount of bandwidth being used.
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You can choose to blur your background image or upload a new one by selecting the 'Upload Image' option.
It may or may not be available, depending on your version number. image.png
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 It allows you to adjust your microphone and speakers.
Switching this on will apply electronic noise reduction. image.png
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 Switching this on will apply electronic echo cancelling using the PC processor.
Switching this on will apply electronic auto volume control over your microphone and speakers. image.png
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 The video option allows you to choose your camera and change its quality. It will depend on what your camera offers, but most modern cameras have a range of quality settings.
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Your bandwidth is set to 256 kbit/s per second by default, which allows multiple users to join the same conference. You can increase this to 2Mbit/s or even set it to unlimited depending on your needs.

 

For most conferences, the default setting provides good enough quality.
Scheduling a conference
image.png Pressing the Schedule button will bring up the following screen.

Give your scheduled conference a name. The name will appear in the email invite sent to participants. 

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Select the date you would like the meeting to be held on.

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Using the dropdown menu, you can choose if you want the conference to be a private or public meeting. 


Private access: This will only allow access to invited guests. They will need to log in with their email addresses. 


Public access: Will allow anyone with the link to log in.

In the Notes section, you can include a message that will be displayed in the body of the email sent to the participant(s).


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You can choose to repeat the conference or leave it to no repeat.

At this point, you can either schedule a conference or continue to add users. Remember, if you set the conference to private, you must invite users.


You can use the search box to find users in the list or click the + plus icon to add the users you want to join.

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If you haven’t added any users or want to add more to the conference, you have already created, click ‘invite’ and add the users.

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 As the event creator, you will receive a confirmation email to confirm the creation of your new conference.

When someone is invited, they will be notified by email, providing details about the conference invitation.

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Joining a conference
There are many ways you can join a conference. image.png
image.png Enter the Room code and click Join
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On the conference page, any upcoming conferences will be displayed. Click on the three dots to expand the meeting details, and then select ‘Join now’ to participate.
You can join a conference if you have the web link or if it has been sent to you. If it's a public conference, simply paste the link into your browser to enter. https://phone.sip2sip.net/conference/4Xj6AZQbnx5rb
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 Click the link in the email invite that you are sent.
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Alternatively, if the meeting is in your calendar, you can open it by clicking “Join MobeX Conference” within the meeting invitation.

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